Fleet and Compliance Administrator

Job Introduction

The Fleet and Compliance Administrator is a key role responsible for maintaining compliance within the VMU department to ensure the smooth operation of the transport function.

Collaborating with the Fleet/VMU Manager, this role involves planning and overseeing fleet maintenance schedules, updating systems, and managing documentation.

The ideal candidate should possess knowledge of transport legislation, fleet compliance, and service scheduling, with experience in large commercial fleet administration being advantageous.

  • Salary £25,750 per annum
  • Reference HB/TP/FLEETCOMP/280224/CH
  • Contract Type Full Time
  • Closing Date April 25, 2024
  • Category Transport
  • Business Unit Transport (Amesbury)
  • Location Amesbury, United Kingdom

Role Responsibility

Assist the Workshop Manager in ensuring compliance with all legal, safety and ‘O’ Licence requirements at all times by ensuring:

  • All fleet documentation is kept for the legally required time frame
  • All defects are completed and signed off by the repair workshop
  • All repairs are tracked for costing and analysis
  • The workshop is communicated with regularly to keep fleet repair times to a minimum and assist the Transport Department in maximising fleet availability
  • Complete administrative tasks and reports as requested

The Ideal Candidate

  • Experience of working in an administrative role, preferably in a similar role
  • Computer proficient; Word, Excel, Access database and documents
  • Good communication skills to liaise with fleet maintenance team
  • Experience of fleet compliance in respect of DVSA requirements and ‘O’ licence adherence
  • Experience of large commercial fleet administration in a busy retail organisation is an advantage

Package Description

  • £25,750 per annum
  • Monday - Friday
  • 37.50 hours
  • 5.6 weeks paid holiday per year including bank and public holiday allowance rising to 6.6 weeks upon 5 years' service 
  • Contributable Company pension scheme

Employee benefits 

  • MyHB employee benefits platform with access to:
    • Retail and leisure discounts plus hundreds more 
    • Free Financial Advice
    • Bank your savings into an ISA
    • 24/7 confidential counselling and advice line 
    • Low cost voluntary insured health plans
  • Subsidised canteen
  • Free car parking
  • Preference to promote from within
  • Access to social and sporting events
  • 10% store discount
  • Death in Service Benefit (subject to 12 months complete service)
  • Long Service recognition scheme

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